7.
PROTECTION AGAINST ERRORS IN THE DEPOSITORY
7.1.
The protection against errors in the operations of the Depository shall be
provided by the bodies and the employees of the Depository.
7.2.
The Depository shall ensure that there is no damage or loss of the
entered data, and that the main and historical database is constantly
available to the employees and participants in the operations of the
Depository.
The
Depository shall undertake measures and activities in order to prevent
illegal and unauthorized changes of the data in the accounts it maintains
during the operations of the Depository, which may result in providing
inaccurate information, errors in the operations of the Depository, as well
as material damage and losses of the participants in the operations of the
Depository and their clients.
7.3.
In order to provide protection against errors the Depository shall ensure:
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for each beneficiary who has access to the operations of the Depository to
have a special authorization, signed contract with the Depository and
identification code for entering into the Depository (password);
The
identification code, i.e. the password, shall be kept in a sealed envelope
in a safe place which can be accessed only by the Director of the Depository
and a person authorized by him.
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for the Depository beneficiary to have access only when entering a limited
number of previously defined transactions into the Depository, as well as a
limited access to the data in the Depositary, in accordance with the
contract with the Depository and the authorizations by its clients;
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for
the account operator to limit the transaction usage by each Depository
beneficiary within the authorizations and by each employee, within his
competencies;
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for
the Depository beneficiaries service, the account operator and the brokers
to archive all input and output documents in the Depository;
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for
all registrations (records) in the employees' accounts in the accounts
operator to be controlled in a special procedure regulated by the Guidelines
on the manner and conditions for recording of securities, thus providing
double control of the securities upon the recording and the changes of the
holders;
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qualification
and authorization for performing the operations in the Depository for all
employees in order to ensure the performance of the registration (recording)
system in a professional and responsible manner
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for
the Depository to provide daily control of all transactions, that is,
changes of the holders' accounts and issues, as well as evidence for all the
changes made within the Depository, allowing the possibility for
reconstruction of all activities of the Depository;
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for
the Depository to provide database which enables an insight in the preformed
transactions and changes entered into the Depository (historical database)
at anytime.
The
historical database cannot in any case or under any circumstances be
changed, it can only be updated;
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for the Depository to provide a printed daily report for all the changes
made to the database in the Depository during a single day, as an archive of
the daily changes;
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for
the changes in the main database of the Depository to be made by the account
operator only on the basis of valid documentation;
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for
the technical interventions in the Depository system to be made only
according to a plan, previously approved by the Director of the Depositary
and without any rights for any changes to the database.
7.4
Due to the system safety and the possibility of destroying the entire
system, including the main and historical database, the Depository shall
provide a daily transfer of the performed transactions into a backup system,
which functions in a separate location determined by the Depository.
7.5
The Depository is obliged to perform a daily check of the securities
database balance (number of securities in circulation) and the accounts
database (securities registered in the accounts).
7.6
The elimination of possible mistakes shall be performed according to the
guidelines of the Depository.
7.7 In order to prevent the unauthorized access to the Depository system, the Depository shall provide physical protection of the system and documentation, which will prevent the risk from intentional and uncontrolled actions in the Depository system database.
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